App/Extension Approval Request

Submitted App/Extension Approval Request

Submitted By: kabauer@graniteschools.org on 9/29/2020 8:39:25 AM
Requestor Work Location*: Kirby Bauer
Requestor Title*: Assistant Principal
App/Extension Name*: PBIS Rewards
App/Extension Description*: Tracking program that allows the assigning of points for positive behavior. Entirely paperless for use during Covid 19.
Type of App/Extension*: Apple Store|Microsoft Store|Google Play
App/Extension Licensing*: Purchased
URL (Required)*: pbisrewards.com
Purpose / Use / Notes*: To use with our already existing PBIS procedures for rewarding/recognizing students for positive behavior. Points are accumulated and can the redeemed for rewards in the Viking store.
Login / Access / License Key Information for Evaluation (Do not enter sensitive password information):
Vendor Technical Contact Name: Grace Meyer
Vendor Technical Contact Phone Number: (844) 458-7247
Lower Grade Range for App/Extension*: 6th Grade
Upper Grade Range for App/Extension*: 8th Grade
Category*: Curriculum / Classroom Educational Technology
Is student data shared with the App/Extension vendor?*: Yes

Submitted Educational Software Specialist Form

Submitted By: canderson on 10/2/2020 8:31:30 AM

Content/Simulation

Instructional Content*: Not Applicable
Curriculum Connection*: Not Applicable
Teacher/Learning Approach*: Not Applicable
Age/Grade Level*: Not Applicable
Assessment*: Not Applicable
Perspective*: Not Applicable
Flexibility*: Not Applicable
Technology Effectiveness*: Not Applicable

Productivity

Curriculum Connection*: Not Applicable
Age/Grade Level*: 3 - Strength Area
Perspective*: Not Applicable
Technical Aspects*: 3 - Strength Area
Flexibility*: Not Applicable

Assessment

Curriculum Connection*: Not Applicable
Age/Grade Level*: 3 - Strength Area
Assessment*: 2 - Shows Promise
Perspective*: Not Applicable
Technical Aspects*: 3 - Strength Area

Technology Effectiveness

Technology Effectiveness*: 3 - Strength Area
Comments: I couldn't find a way to see the app in action. It has 3 parts that need to be installed on mobile devices, student app, parent app, staff app. Couldn't see what staff members would have access besides teachers and admin. There are multiple add ons that could be set up along with the dashboard after purchase and these include an SEL check, where students report their emotional state, an advavanced referral system that stores data not only on infractions that students commit but also the "motivations" for those infractions, and a check-in check out function that would show a lot of student data. I am not sure that this approval would automatically include those add ins but they would store some sensitve data, and I think they would need an in depth review to be approved. I have concerns about the use and storage of sensitive student data but without knowing how it integrates with other systems or what is stored, and basing my approval on ONLY using this app to track POSITIVE student behavior and issue rewards I approved it.

Approved*: Yes

Submitted App/Extension Review Form

Submitted By: ancameron on 10/8/2020 11:11:46 AM
Send to Educational Technology for approval?*: Microsoft Store
Packageable in Ivanti*: No
ISE Exception*: No
ISE Notes:
Desktop Management Team Approved*: Yes
Notes:
Icon URL:
Approved*: Yes
Additional Notes:

Submitted Student Data Agreement

Submitted By: jlfisher@graniteschools.org on 12/17/2020 11:46:03 AM
Student Data Agreement in place?*: Yes

Application Technology Meta Data

Elements: IP Addresses of Users, Use of cookies, etc.
Other Elements:

Application Use Statistics

Elements: Meta data on user interaction with application
Other Elements:

Assessment

Elements:
Other Elements:

Attendance

Elements:
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Communications

Elements:
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Conduct

Elements: Conduct or behavioral data
Other Elements:

Demographics

Elements: Ethnicity or race
Other Elements:

Enrollment

Elements: Student grade level
Other Elements:

Parent/Guardian Contact Information

Elements: Email
Other Elements:

Parent/Guardian ID

Elements:
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Parent/Guardian Name

Elements: First and/or Last
Other Elements:

Schedule

Elements:
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Special Indicator

Elements:
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Student Contact Information

Elements:
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Student Identifiers

Elements: Provider/App assigned student ID number
Other Elements:

Student Name

Elements: First and/or Last
Other Elements:

Student In App Performance

Elements:
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Student Program Membership

Elements:
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Student Survey Responses

Elements:
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Student Work

Elements:
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Transcript

Elements:
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Transportation

Elements:
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Other

Please list each additional data element used, stored, or collected by your application :

None

Elements:

Notes

Notes: Motivating Systems, LLC - DPA Executed 12/17/2020 - IP Addresses of users, use of cookies etc, Meta data on user interaction with application, Conduct or behavioral data, Gender, Ethnicity or race, Student grade level, Parent/Guardian email, Parent/Guardian first and/or last name, Vendor/App assigned student ID number, Student first and/or last name.

Submitted Final Approval Form

Submitted By: dkroberts on 1/19/2021 9:35:28 AM
Approved*: Yes
Notes: