Software Approval Request

Submitted Software Approval Request

Submitted By: mingram on 7/16/2020 10:43:37 AM
Requestor Work Location*: Marcia Ingram Eisenhower Jr.
Requestor Title*: LMETS
Software Name*: AutoMailMerge Plug in for Adobe Acrobat
Software Description*: AutoMailMerge™ is a plug-in for Adobe® Acrobat® software for performing PDF mail merge - filling PDF forms with data. Mail merge is a computer term describing the production of multiple documents from a single template form and a data file. This technique is used to create personalized letters, documents, bills, statements, mailing labels from a database of names and addresses. Using mail merge, all you have to do is create one PDF form that contains the information that is the same in each version. Then add some fillable form fields for filling in. The software will populate form fields and generate output PDF documents.
URL for download (Required)*: https://www.evermap.com/automailmerge.asp
Purpose / Use / Notes*: This would be used by our registrar to fill in registration forms for Optiview. With COVID we are moving to online registration and the items that are gathered into an excel sheet will be auto filled into the pdf of District registration form. This will save a lot of time for our Registrar. It will help to streamline the process. Help the Registrar to be more available for parents because the process is easier.
Login / Access / License Key Information for Evaluation (Do not enter sensitive password information):
Type of Software*: PC
Software Licensing*: Purchased
Vendor Technical Contact Name: ADOBE
Vendor Technical Contact Phone Number:
Lower Grade Range for Software*: Kindergarten
Upper Grade Range for Software*: 12th Grade
Category*: Other
Utah State Core Correlation Standard(s)*: Office use to streamline the registration process for parents and Registrar. Simplifying the collection of student information.
Is student data shared with the software vendor?*: No
Create an icon for student\staff use?*:

Submitted Software Review Form

Submitted By: jswinn on 7/20/2020 8:28:57 AM
Will it work on current OS?*: Yes
Hardware Requirements?*: Nothing above what our computers already have.
Workstation Firewall Exceptions?*: No
District Firewall Exceptions?*: No
ISE Exception*: No
ISE Notes:
Server Needed?*: No
Packageable in Ivanti?*: Yes
Icon URL:
Created Icon for Ivanti Workspaces\Launchpad?*: No
NE Email Address: jswinn@graniteschools.org
Desktop Management Team Approved?*: Yes
Notes: Only requirement for the software to work is that Adobe Acrobat DC is installed. It will not work with the free Adobe Reader program Silent installs are available for this. Use /SILENT or /VERYSILENT and /SUPPRESSMSGBOXES Information for silent installs is on this site. https://www.evermap.com/setupinfo.asp
Approved*: Yes
Additional Notes:

Submitted Educational Software Specialist Form

Submitted By: dkroberts on 7/21/2020 8:11:00 AM

Content/Simulation

Instructional Content*: Not Applicable
Curriculum Connection*: Not Applicable
Teacher/Learning Approach*: Not Applicable
Age/Grade Level*: Not Applicable
Assessment*: Not Applicable
Perspective*: Not Applicable
Flexibility*: Not Applicable
Technology Effectiveness*: Not Applicable

Productivity

Curriculum Connection*: Not Applicable
Age/Grade Level*: Not Applicable
Perspective*: Not Applicable
Technical Aspects*: Not Applicable
Flexibility*: Not Applicable

Assessment

Curriculum Connection*: Not Applicable
Age/Grade Level*: Not Applicable
Assessment*: Not Applicable
Perspective*: Not Applicable
Technical Aspects*: Not Applicable

Technology Effectiveness

Technology Effectiveness*: Not Applicable
Comments: The process is not needed if using the districts online registration process. The forms would already be in PDF and added in optiview to the students information.

Approved*: No

Submitted Final Approval Form

Submitted By: dkroberts on 7/22/2020 8:19:06 AM
Approved*: No
Notes: The process is not needed if using the districts online registration process. The forms would already be in PDF and added in optiview to the students information and is much more efficient.